Optimize HR Processes with the Right HRMS Solution

No matter the industry or size of the company, HRMS is an integral part of running an organized, efficient human resources department, and overall business.

A well-functioning human resources department is critical to the success of any company. HRMS is a powerful tool that can streamline many processes and reduce errors, giving companies more time to focus on their work.

Human resources is a topic that is continuously changing and has been greatly influenced by technological advancements. The integration of information technology has had a significant impact on HR operations and processes. Data processing system programming has grown into process automation and software packages for enterprise resource planning (ERP). These ERP systems evolved from software that combined data from several applications into a single unified database.

HRMS is being used by an increasing number of firms to improve the hiring process, make onboarding more effective, and boost employee happiness and productivity. If your business is looking for a way to improve its human resources management, then an HRMS system may be right for you.

Why your Business should consider HRMS

Human resource management systems (HRMS) offer a multitude of benefits to businesses of all sizes. In today’s competitive business environment, the benefits of HRMS systems are clear. For any business that wants to stay ahead of the curve, investing in an HRMS system is a smart choice.

A well-functioning HRMS is essential for any business. It’s the backbone of employee management, and it keeps everything running smoothly. That’s why we’re committed to providing the highest quality HRMS possible. We use the latest technologies and best practices to ensure that our product is reliable, efficient, and easy to use.

The HRMS module is a crucial part of the ERP Implementation project, and it has been developed using Odoo. Thanks to its comprehensive set of features, the HRMS module is one of the most popular modules in the Odoo system. Our team has developed the features of the HRMS solution very carefully. We’ve included everything that you need to manage your employee data effectively.

Let's look at the useful features and functions to know more

  • Employee Directory: The employee directory module is a great way to centralize all your HR information. With this module, you can manage all important information for each employee and each department. This module allows everyone in the organization to find an organization employee quickly and easily. In this module, employee profile creation and update, reports generation, creation of project name and type alongside many other options are available.

To make this directory user-friendly and easy to navigate, each sub feature under this directory was created thoughtfully.

  • Ex- Template generator feature enables the user to generate automatically any kind of formal letter (Employee Release Letter, Experience Letter etc.) that relates to an employee.

Where, Report generation features intended for numerous kinds of report generation based on Employee list, job report, etc. Different kinds of reports are job report, appraisal report, employee list, separation list.

  • Leave: Our advanced Leave Management system software is designed to automate the process of management of employee leaves/worker leaves. It is a simple, yet powerful tool that can save you time and energy by automating the tasks of leave allocation, leave request and approval/refusal, leave data tracking and report generation.
  • Attendance: By leveraging the power of data, HR professionals can develop more effective attendance policies and procedures that can have a positive impact on the bottom line. Some of the sub features of the Attendance module are Employee Manual Attendance, Overtime, Attendance plan & analysis, shift management.

Under this directory, there are varieties of sub-categories, each of which has been delicately created with organization needs in mind.

  • Ex: One of the sub features of shift management is shift plan. The shift plan indicates employees’ workdays and holidays if holidays assigned to that shift plan. Also, the Shift plan relates to Overtime hours.

  • Timesheets: The Timesheet Module is an essential tool for any business that needs to track employee activity and working time. The module allows employees to log their activities into timesheets, which can then be easily monitored by managers. The module also provides several features including the ability to create timesheets, manage employees, and generate reports.

In the reporting option, numerous reports based on specific criteria are available in the Timesheet module. Such as- by employee, by project, by task or by billing rate.

  • Payroll: A payroll management system is a system that allows an employer to keep track of their employees’ salary. Payroll management is the process of keeping track of employees’ salaries, wages, bonuses, net pay, deductions, and other benefits. The payroll module has a lot of functionality. like- Salary Rules & Structure, Employee Pay slip, Pay slip Batches, Payment Advice, Bonus, Increment, Report Generation. Each feature has different sub features to keep the process smooth and organized.

  • Provident Fund: The Provident Fund module is a comprehensive tool that allows users to manage and monitor their PF fund contributions. With this module, employers can keep track of their employee’s PF fund status, as well as monitor the company’s own PF fund balance. The module also provides a variety of features that allow employers to manage their PF board, such as membership requests, profiles, and loans. Additionally, the module provides a final settlement feature that allows employers to settle their outstanding PF balances. Reporting option also generated for user facility.
  • Expense: The Expenses module makes it easy to manage your employees’ daily expenses. With access to all receipts and expense submissions from your Expenses dashboard, you can create, validate, or refuse them with just a click. The Expense module features include the ability to record expenses, submit expenses, approve expenses, and generate reports.

  • Appraisal: Performance appraisal software automates the employee evaluation process, making it easier and less time-consuming for busy managers. Managers can track employees’ performance and goals throughout the year and share the results with authorized users.

The Appraisal Module consists of numerous features that allow organizations to effectively appraise employee performance. These features include the following: Basic configuration, KRA (Key Result Area) Functional Configuration, KRA Behavioral Configuration, KRA Allocation, KRA Functional Rating, KRA Behavioral Rating, and KRA Final Score. With these features, organizations can accurately assess employee performance in relation to Key Result Areas. As a result, the Appraisal Module is an impressive tool that can help organizations improve employee productivity and quality of work.

  • Reporting: There are several reports available that can provide detailed information on training programs and their effectiveness. Ex: Training Requisition Summary Report, Training Calendar Summary Report, Training Topic-wise participants List Report, Training Topic-wise Budget List Report and more. These reports can help you stay organized and ensure that your training program is running smoothly.

  • Recruitment: The recruitment process is an essential part of any organization. There are several options available in our system that can help to improve the effectiveness of the recruitment process. Our software provides practical features like job postings, job matrices, requisitions, allocation requests, interview boards & results, reporting etc. Interview board feature contains various information like interview type and time, circular publish date, interviewer etc.

The reporting feature of the software includes several sub features that make it more optimized. Final Settlement, Final Settlement Due Report, Recruitment Reports are some of these sub features. Department-wise position Details, Position-wise Interview Details, Recruitment Plan with other options are included in Recruitment reports.

  • Training: This module is for managing training and courses, training budget, training calendar, etc. The features include the ability to manage training duration, training objective, training type, etc. Employees or the training team can create training application requests and those requests will be approved with the approval of the person responsible. By using this module, managers can ensure that employees receive the training they need to be successful in their roles.
  • Safety and Health Management: The safety and health management feature of [Product Name] is designed to help businesses manage employee disease records and incident records, as well as medical expenses. This feature allows businesses to track employee health information and identify trends that may be indicative of a potential safety or health hazard.

  • Canteen Management: The Canteen Management module is a comprehensive system that allows users to manage their canteen, meals, daily meals, and canteen bills. The module provides numerous reports that help monitors and managers to make informed decisions. Ex- The Canteen Membership module enables users to create and manage their canteen memberships.

  • Self Service: The Self-Service module enables employees to requisition products through a process flow, and to return products through an approval process. Besides these core features, the module also provides various other capabilities, such as product creation, assignment of responsibility in product categories, purchase order creation and confirmation, and reports.

Our experience

What is the best Human Resource Management System (HRMS)? It’s not an easy question to answer. There are many features and options available but finding one that works for your business can be tricky – especially if your company has different needs than others in its industry or niche markets!

As a leading provider of ERP solutions, we are always on the lookout for new and innovative ways to serve our clients. One of our recent works is providing an HRMS solution for a large group of companies who were looking for a solution that could streamline their HR operations. Odoo is an open-source platform that offers a wide range of features and flexibility, and our team was able to utilize its full potential to develop a solution that met all the client’s requirements.

The result was a highly customized ERP solution-that will help the client to streamline their operations and improve their bottom line. With this solution they have automated their HR functions. Therefore, the HR Manager can store all kinds of required information about an employee. The company has been able to streamline their processes, making them faster with reduced paperwork.

We, at Brain Station 23 PLC, have worked on providing HRMS solutions to many big players in the industry. If you wish to learn more about how we transformed their business, click here.

Looking for a comprehensive HR solution that will make your life easier? Get started with us to see how we can help you take your HR management to the next level.


Brain Station 23 is focused on delivering tailored services to meet the unique needs and expectations of their clients.


Brain Station 23 is focused on delivering tailored services to meet the unique needs and expectations of their clients.