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ERP Solution

Akboria: Replacing Manual Process with Advanced ERP Solution

Akboria, a prominent corporate group with a century-long history in northern Bangladesh, has successfully served its customers with a diverse array of food and bakery products.

Recognizing the need to modernize and stay competitive, Akboria embarked on a journey to replace its age-old manual and paper-based systems with an advanced, user-friendly ERP solution. This case study delves into how Brain Station 23’s ERP system transformed Akboria’s Food & Bakery Manufacturing processes, addressing key challenges and significantly improving various aspects of the business.

Highlights

  1. Automation of product distribution.
  2. Improved returned management.
  3. Enhanced forecasting for manufacturing based on demand.

Challenge

The main challenge that our team faced to prepare this ERP System is how to automate the whole distribution of Akboria’s food and bakery products. They completely relied on their age-old manual and pen-and-paper documentation from the very beginning.

Therefore, it was not an easy task to automate the whole process and make it understandable for all the users who will be using the system in their day-to-day activities.

1. Automating manual and paper-based distribution process.
2. Managing the entire supply chain, from demand collection to distribution.

Solution

The ERP solution provided by Brain Station 23 aimed to streamline and automate Akboria’s Food & Bakery Manufacturing processes. By addressing the challenges associated with manual, paper-based systems, the solution sought to optimize various aspects of the business, including sales, procurement, inventory management, manufacturing, and distribution.

Key Features of the ERP Solution

The ERP system efficiently handles the collection of demands for sales orders, automating the process of aggregating demand data and sending it to the manufacturing unit. This has resulted in reduced manual intervention and improved accuracy.

The solution simplifies return management by categorizing returns into “good” and “damaged” and allowing for easy tracking and resolution of discrepancies. This has led to better inventory control and reduced inconvenience for the management team.

The ERP system automates cash collection, minimizing the risk of data manipulation and ensuring accurate financial records. This has led to increased transparency and trust in the business’s financial management.

Leveraging historical data, the solution provides accurate production forecasts based on demand, enabling Akboria to optimize manufacturing processes and meet customer needs effectively.

The ERP system streamlines the purchase and requisition process by accurately determining raw material needs and automating requisitions. This has eliminated over-purchasing and under-purchasing, improving overall operational efficiency.

With real-time tracking of raw materials and finished goods, the solution has helped Akboria maintain optimal stock levels, reduce waste, and minimize storage costs.

The ERP system automates the entire manufacturing process, from initiating manufacturing orders to tracking the progress and completion of finished goods. This has resulted in improved efficiency, reduced errors, and better product quality.

By automating the distribution process, the solution ensures that finished goods are dispatched to their destination locations promptly and efficiently, enhancing customer satisfaction.

The ERP system consolidated financial transactions, invoicing, and accounting processes into one platform, making it easier for Akboria to manage its finances and maintain accurate records.

The solution includes an HRMS module that helps Akboria manage its workforce more effectively, tracking employee data, attendance, payroll, and performance evaluations.

Benefits

  1. Improved Efficiency: A well renowned apparel company teamed up with Brain Station 23 to simplify their manufacturing processes and smooth association between teams.

  2. Enhanced Data Accuracy: By automating demand collection, return management, and cash collection, the ERP solution has minimized the risk of human error and data manipulation, ensuring more accurate data for decision-making. 

  3. Better Inventory Management: The ERP solution has provided real-time data on raw material availability and helped Akboria accurately determine purchase requirements, preventing overstocking or stockouts.

  4. Accurate Forecasting: By integrating historical data and current demand, the ERP solution has enabled Akboria to make more informed decisions about production quantities, optimizing resources and reducing waste.

  5. Time and Cost Savings: The automation of various processes has significantly reduced time and effort spent on manual tasks, resulting in cost savings for the company.

  6. Improved Return Management: The ERP system has made it easier for Akboria to manage and track return goods, reducing discrepancies and improving overall customer satisfaction.

  7. Enhanced Visibility: The ERP solution has provided Akboria with a holistic view of their entire operation, enabling better decision-making and resource allocation.

Result

  1. Seamless Transition: Akboria was able to successfully transition from a paper-based system to a fully automated ERP solution without any major disruptions to their daily operations.

  2. Increased Productivity:The automation of various processes has allowed employees to focus on more value-added tasks, improving overall productivity.

  3. Reduced Operational Costs: With better inventory management and accurate forecasting, Akboria has been able to reduce costs related to overstocking, stockouts, and production inefficiencies.

  4. Improved Customer Satisfaction: The streamlined return management process has led to fewer discrepancies and faster resolution of customer issues, resulting in higher customer satisfaction.

  5. Better Decision-Making: With access to accurate, real-time data, Akboria’s management team can make more informed decisions, leading to improved business outcomes.

Services We Provide 

Brain Station 23 is focused on delivering tailored services to meet the unique needs and expectations of their clients. Here we provided ERP Solutions to our client. 

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